Paralegal in Raleigh, NC at Advance Auto Parts

Date Posted: 11/20/2019

Career Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Raleigh, NC
  • Career Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/20/2019

Career Description



Job Description

SUMMARY

Under the direction of an attorney, the Paralegal provides day-to-day support for the corporate compliance, governance and employment law teams of the Advance Auto Parts legal department. The detail-oriented person filling this position will be adept at maneuvering through large, multi-functional and complex organizations and will demonstrate the ability to foster a positive working relationship with their peers, corporate attorneys, outside counsel and internal business partners. Strong project management and organizational skills are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Provide routine paralegal support to company attorneys involved in corporate governance, compliance, labor and employment-related legal matters.
  • Prepare draft and final corporate documents, such as board and shareholder resolutions, meeting minutes and state D/B/A filings, and review accuracy of state annual report filings for subsidiaries.
  • Maintain corporate minute books for parent and subsidiary companies and maintain corporate organizational chart.
  • Provide support for preparation of annual proxy statement, including director and officer questionnaires, collecting supporting data for disclosures, manage timeline for cross-functional working group to finalize and production on a timely basis.
  • Provide information to internal and external auditors as needed/requested.
  • Conduct necessary legal and/or business research and provide timely, clearly written and relevant information in response to legal inquiries.
  • Assist in electronic discovery process by creating and distributing legal holds, tracking legal holds and custodians as they change positions or leave the company, assessing when holds can be lifted, in consultation with attorney supervisors, and communicating with hold recipients regarding status.
  • Serve as initial contact with business partners on employment litigation and administrative matters to gather documents and information necessary to prepare written responses. Summarize information gathered for inside and outside counsel, if any, and work with HR to follow up on any additional information needed. Assist outside counsel with scheduling interviews and depositions as necessary.
  • Draft form documents and templates, make recommendations regarding standardized and best practices to facilitate processes, procedures and policies.
  • Track and manage legal matters and their related expenses in the legal billing system.  Prepare reports regarding status, progress and costs of matters managed or handled.  Recognize and report on trends and problem areas; recommend courses of action to promote efficiency and cost-effective measures.
  • Create and update spreadsheet files and reports.
  • Prepares, send and receive confidential correspondence, reports and other documents including e-mail and faxes. Coordinate and arrange meetings, reserve conference lines and facilities and communicate meeting information. Answer incoming calls from internal and external sources and forward calls to appropriate parties if necessary. Ensures that all Legal Department equipment (i.e., fax machine and printer) is operational and properly maintained.
  • Assist in making appointments and arranging travel schedules and reservations for attorneys. Distribute mail and faxes throughout the day in a timely manner. Maintain task list for supervisors and monitor deadlines as requested. Create and maintain filing systems. Assist other department personnel with the distribution of mail and accept service of process.
  • Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Excellent verbal and written communication skills, interpersonal skills, and strong judgment required.  Ability to read, analyze and interpret complex legal and business documents.  Ability to respond discreetly and effectively to the most sensitive inquiries or complaints, and handle confidential information.
  • Ability to make effective and persuasive presentations on controversial and/or complex topics to management.
  • Ability to work independently and initiate and coordinate projects, as well as effectively manage and collaborate with stakeholders across functions and business lines.
  • Extremely organized with a strong sense of priority, urgency and commitment to deadlines.
  • Ability to manage a heavy workload and prioritize multiple projects.
  • Ability to work independently while functioning well in a team environment.
  • Ability to understand general business operations, issues and dynamics beyond the scope of basic legal issues.
  • Strong computer skills, including proficiency with Microsoft Office products (Outlook, Word, SharePoint, PowerPoint & Excel).
  • Strong attention to detail.
  • Experience with employment and/or corporate governance matters.
  • Experience with data privacy incident management and document retention procedures is a plus.
  • Experience with Workday and/or Legal Tracker (Serengeti) is a plus.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to understand and analyze budget/P&L statements and manage fees/expenses on a proactive basis.
  • High level of reasoning ability required.  Ability to define problems, collect and analyze complex data and conflicting viewpoints, establish facts and draw valid conclusions, as well as make strategic decisions and persuasive arguments.  Ability to deal with a variety of abstract and concrete variables.
  • Occasional overnight travel is required.

EDUCATION and/or EXPERIENCE

Bachelor’s degree and 3-5 years of experience or Paralegal Certificate and 3-5 years of experience; or equivalent combination of education and experience. Compliance or data privacy certifications are a plus.

SUPERVISORY RESPONSIBILITIES

None

CERTIFICATES, LICENSES, REGISTRATIONS

Paralegal, compliance and/or privacy certifications preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.